Getting prices back from suppliers means emails from five people's inboxes and a spreadsheet nobody trusts.
1 mailboxfor every request, not personal inboxes
AI draftswritten from the project's own documents
1 timelineper quote, from request to decision
The challenge
Whether it is a building contractor pricing a job, a bar group renewing a supplier contract or a manufacturer tendering for parts, getting quotes back is slow.
Requests go out from different people's inboxes, replies and drawings get lost, and nobody can see at a glance who has answered and what is still outstanding.
The solution
Pick a project and a supplier, and AI drafts the request from the project's own documents. Refine it with a plain instruction such as "make it more formal".
Drawings and specifications attach from the project, and a confirmation step stops anything going to the wrong person.
Requests go from one shared department mailbox, not anyone's personal account.
Replies and attachments land on the quote's own timeline, and each quote moves from sent to in review to accepted or rejected.
The result
The estimating team's drafting and sending have passed acceptance testing, and every request now leaves from one place with one home for its replies.
Inside the system
Drafting a quote request with AI, with attachments and a send check.
Every reply and document on one timeline for the quote.
Screens recreated with sample data. No customer information is shown.
Want results like these?
Tell us where the time goes. We will show you which blocks fit, and what it would take.
