Invoice processing, without the typing

Invoices arrive by email in every shape and layout. Each one has to be read, checked, coded to the right site and account, approved by the right person and keyed into the accounts system.

In a group with many companies and sites, that is thousands of invoices a month, and the month-end crunch lands on the same few people.

• The inbox reader watches the accounts mailbox and picks out invoices from everything else.
• The document reader pulls out the supplier, dates, lines, totals and VAT, even from awkward layouts.
• Checks make sure the totals add up, the VAT is right and the supplier's VAT number is genuine with HMRC.
• Coding rules learnt from your own past invoices pick the site, account and cost centre, and split one invoice across sites.
• Where you use purchase orders, each line is matched to the order and any price or quantity difference is flagged.
• The right person approves by site and value, in one click from their email, and the invoice goes into the accounts system.

In pilot with the finance team of a group with more than fifteen companies. The first live batch of 61 invoices went through with no failures, at well under 5p of AI cost per invoice. Coding rules built from 41,385 past invoice lines pick the right site 98% of the time when the venue is known.

Supplier invoices are matched line by line to their purchase orders in the finance system, with price and quantity differences flagged for a one-click decision and a full audit trail. In testing with the finance team.

These blocks are also available on their own as Atlantas.ai.